Free Add-In to profile VBA speed and coverage

I’m making available a beta version of my VBA performance profiler for people to try it out and let me know what they think. I’m interested in seeing what kinds of VBA code trip it up and produce syntax errors.

It adds profiling code to your VBA project which collects procedure timing and code coverage statistics. Here is what the Help form shows:


Open the file XLTEST_VBA_PROFILER.xlam and enable macros, or install it as an add-in.

Open the workbook you want to profile. Save it under a different name to avoid overwriting the original.

On the Developer tab, in the VBA Profiler group, click the button “Profiling”.

This gives a form in which you can specify whether you wish to:

1. Add a call to every line of code to trace its execution for coverage analysis.
A tab-delimited text file is output of all the code after trace lines have been added
so that the Sub VBA_Profile_Reports can show what lines of code were executed.
The text file is named from your workbook name suffixed with _VBA_COVERAGE.TXT

2. Collect Profile timing data (needed to produce profile reports)
If unchecked, it sends the output to Outputdebugstring.
You can watch that output using TraceSpy (
To be sure that TraceSpy can keep up with the output, do not use Auto-Scroll.

3. Export all the VBA to a text file before making the changes.
This is just for your record, it is not used in this process.
The tab-delimited text file is named from your workbook name suffixed with _VBA_BEFORE.TXT

When you click OK, it adds a line to every procedure in the project, unless its declaration line contains a comment ‘@notrace

After it is finished, go into the VBE and click Compile to check that no syntax errors have been introduced. If you get a Compile error: Variable not defined VBA_Profiler then you need to add the Tools Reference to VBA_Profiler although that should have been automatically added by the profiler.

If you checked Profile timing above, this line looks like this:
Dim P_ As Object: Set P_ = VBA_Profiler.New_Profiler(): P_.Start 12345, “modulename”, “procname”
Otherwise it looks like
Dim P_ As Object: Set P_ = VBA_Profiler.New_Debugger(): P_.Start 12345, “modulename”, “procname”

The way that works is that when the procedure exits and the variable P_ goes out of scope, the profiler counts up the number of calls and the length of time the procedure took. The resolution of the timer is about a microsecond.

If you checked code coverage above, it inserts a call at the beginning of every exceutable line like this:
P_.O 12345&:

In the examples above 12345 is a unique line number in the project, corresponding to lines in the coverage file.

Finally, insert a test sub which initialises the profiler, calls your main line procedure, and then produces reports.

Sub testMyProc
 VBA_Profile_Initialize ThisWorkbook
End Sub

VBA_Profile_Reports outputs a tab-delimited profile report named from the workbook name suffixed by _VBA_PROFILE.TXT;
and if you do the coverage analysis, a workbook is created with one sheet containing the contents of the _VBA_COVERAGE.TXT file with an extra column added to show the number of times a line of code was executed.
The workbook is unsaved, you can save it as a .xlsx file if you wish to keep it.

Let me know what you think!

Posted in Excel/VBA, Software Testing | 8 Comments

Tracing & Profiling VBA speed with TraceSpy

I’m interested in measuring VBA performance. I add tracing calls to the routines so I get the time on entrance and exit. I also optionally add a call to trace every line executed, which I use when I get unexpected crashes (“Excel has stopped working”), so that I can see the line it crashed on. Of course, Debug.Print is no use in that so I use the Windows API OutputDebugString. I used to monitor that by DebugView but was disappointed to see when I examined the log that dbgview.exe missed some output. It looks like if one call – eg an entry into a fast sub – is followed too quickly by another, DebugView only reports the second output. That makes it impossible for me to calculate the elapsed time for each sub. So I looked around and found TraceSpy. It kept up very well. The only thing I had to do was to turn off its Auto Scroll. With auto-scroll it looked like its queue filled up and it would take a half hour to finally work through all the debug messages, and if VBA was too fast, it would miss the last half of them. So I also put a Sleep 0 after OutputDebugString to get Excel to give other processes a chance. It doesn’t need DoEvents, I’m not looking to process events in Excel itself, just to give TraceSpy some time. TraceSpy does not log to file but it is easy enough to click on the first log line, Shift+End to select to the end, Copy entire line, and paste into Notepad++ to be able to save it. My longest log files so far are 600,000 lines, so I have not yet hit the Notepad++ file size limit.

When I saw the results, I could see which functions were slow and needed optimising so that the overall execution speed would be improved.

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Rubberduck VBA addin

The Rubberduck VBA (@rubberduckvba) open source project has been going for a couple of years, and when I was reminded of it recently I decided to give it a try. It’s definitely a help in VBA development and I’ll go on using it with Excel.

It’s an addin for the VBE add-ins manager. I am currently using version, downloaded from Github. I look forward to some enhancements they discuss on Github.

I focused on Code Inspections, where Rubberduck warns you about potential quality issues by inspecting the code in a VBProject, either Excel or Access. It also has Refactorings and Unit Tests, which I shall look at later.

The list of inspections is here. Some of them I don’t enable (eg “Encapsulate Public Field”, “Multiple Declarations”) as they are not issues for me, although the style police might think otherwise. Others I ignore with a comment flag in one specific place but leave the inspection active in case the poor style arises by mistake elsewhere.

I found one problem in one of my projects using this, so it’s already worthwhile.

The name, in case you’re curious, derives from the saying that if you don’t have a peer to review your code with, explaining it to a rubber duck helps you see things you missed first time.

And finally, if you have a special interest in Excel VBA code quality, please consider sharing your knowledge with others by presenting at the annual conference of the European Spreadsheet Risk Interest Group (@eusprig) . July 6, Imperial College London.

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VBA code for Microsoft Text Translator API

I have now updated the translator VBA source code to V3.

V2 was deprecated on April 30, 2018 . The Microsoft Translator Hub was to be retired on April 30, 2019. View important migration information and dates.

On Apr 30 Microsoft extended availability of version 2 of the Translator Text API:
“After receiving strong customer feedback about the scheduled retirement of version 2, we’ve decided to continue availability of this version along with version 3. Your applications that use version 2 will remain functional. Although version 2 will continue to be available, please migrate your applications to version 3 as your development cycle allows. By moving to version 3, you get access to exclusive functions, such as neural models, which are trained through Custom Translator.”

The V2 content below is now obsolete. See the V3 link above for new content.

Microsoft retired the Datamarket Translation API on April 30, 2017.
You need to sign up to the Azure Portal and use the Text Translator API in Cognitive Services.
Action Required before April 30, 2017: Microsoft Translator Moves to Azure
How to sign up for Microsoft Translator on Azure
The Free plan allows 2M characters per month.

Documentation and interactive trials :

You define an Account Name and get two keys. Either work, I don’t know yet what the difference is.

Before using “Try out a Method” on that page, you first use your Key 1 to get an access token that lasts 10 minutes and then you can try the methods.
In the methods, leave the Authorization blank, and for appid specify Bearer followed by a space and the access token.

To use your key in VBA, I now provide a VBA module that I use in Excel for translation.
You may use this free with attribution. I am available for custom Excel/VBA development work.

Download here:

A test with 9,900 phrases in 23 European languages totalling 241K took under 30 minutes to complete.
I did not use Sleep to throttle the performance, and no translations were missed.
Microsoft do not indicate a rate limit, only the Azure Subscription Plan total: 2M characters/month for the free plan.
To learn more about the technology, see
“This guide will benefit any person who is interested in building a custom translation system using the Hub. A deeper background in machine translation is not essential to use the Hub. “

My old post from 2012 on the Datamarket translator is at


en Translate
pt Traduzir
fr Traduire
de Übersetzen
fi Kääntää
nl Vertalen
es Traducir
it Traduci
no Oversette
ja 翻訳
zh-CHS 翻译
ar ترجمة

Posted in Excel/VBA, Open Source, Productivity | Tagged , | 19 Comments

Conditional compilation VBA Excel Mac/Win/32/64…

To make my addin handle all the combinations of Excel 2007 onwards on Mac and Windows, 32-bit and 64-bit, I ended up with this conditional compilation block. The example I use is GetTickCount() but the principle applies to other declarations.

Microsoft say “We expressly DO NOT support external use of Win32 APIs on the Mac, even if we have an implementation of them in the Office frameworks.” If you ever find documentation on these, let me know.

'Compatibility Between the 32-bit and 64-bit Versions of Office 2010
'Apple has deprecated HFS on the Mac, so Mac Office 2016 no longer uses or supports HFS paths.
'You must use POSIX paths (with "/" as the directory separator) in Mac Office 2016.
' In Macscript, when getting folders or files in Mac Office 2016,
' insert "return posix path of " before "(choose folder..."

#If Mac Then
  #If VBA7 Then ' 64-bit Excel 2016 for Mac
   Declare PtrSafe Function GetTickCount Lib _
"/Applications/Microsoft" () As Long
  #Else ' 32-bit Excel 2016 for Mac
   Declare Function GetTickCount Lib _
"/Applications/Microsoft" () As Long
  #End If
  #If VBA7 Then ' does not exist, but why take a chance
   Declare PtrSafe Function GetTickCount Lib _
"Applications:Microsoft Office 2011:Office:MicrosoftOffice.framework:MicrosoftOffice" () As Long
  #Else ' 32-bit Excel 2011 for Mac
   Declare Function GetTickCount Lib _
"Applications:Microsoft Office 2011:Office:MicrosoftOffice.framework:MicrosoftOffice" () As Long
  #End If
 #End If
 #If VBA7 Then ' Excel 2010 or later for Windows
  Declare PtrSafe Function GetTickCount Lib "kernel32" () As Long
 #Else ' pre Excel 2010 for Windows
  Declare Function GetTickCount Lib "kernel32" () As Long
 #End If
#End If


See for lots more on Excel for Mac, in particular Macscript code for file and folder dialogs.

For Windows API declarations with the new LongPtr type, see

My previous posts on Excel for Mac are here:


UPDATE 14-March-2019

Excel VBA is now throwing an error 53 file not found for


So the GetTickCount() function is no longer available, unless any reader has an idea.


Posted in Excel/VBA, Uncategorized | Tagged , , | 2 Comments

Excel & Genes: mutation and curation

On 23 Aug a paper by three Australian authors gained much publicity about how Excel interprets data entry and how the users don’t check their data.

Gene name errors are widespread in the scientific literature. By Mark Ziemann, Yotam Eren and Assam El-Osta. Genome Biology 2016 17:177 DOI: 10.1186/s13059-016-1044-7 ©  The Author(s). 2016. Published: 23 August 2016

They wrote scripts to trawl through published papers on genetics which had data files attached, and checked those files for data errors. They screened 35,175 supplementary Excel files and confirmed gene name errors in 987 supplementary files from 704 published articles in 18 journals. Linear-regression estimates show gene name errors in supplementary files have increased at an annual rate of 15 % over the past five years, outpacing the increase in published papers (3.8 % per year). “In conclusion, we show that inadvertent gene name conversion errors persist in the scientific literature, but these should be easy to avoid if researchers, reviewers, editorial staff and database curators remain vigilant.”

The root problem is that the researchers who uploaded those files NEVER checked them. Once you have seen this once, you’re sensitised to it and can take steps to avoid it in future.

The reason they never check is because Excel is seen as a simple application, not programming or software development or data management. People don’t learn how to use it any more than they would take courses in Word or Powerpoint. So this point-and-click approach gives rise to attitudes like that expressed in a comment to a Slate article that Excel should just take the input and not change it. The problem with running with such naïve unvalidated expectations about any software package is that you then run the risk of publishing career-limiting mistakes.

There’s a skills certification called “Spreadsheet Safe” and one of their points is “validate CSV file imports.”

I contacted the authors and Mark Ziemann kindly sent me three example files. The solution is so easy … when importing that CSV/TSV/TXT file from the data capture instrumentation, use the “Get External Data button”, set the data type for the gene columns and other IDs to text, and that’s it. A few seconds’ work.

Mark Ziemann says “Most, but not all of these data files are imported as text or csv formats from instrumentation such as DNA sequencers, gene microarrays or proteomics screens. Many of these files appear to be heavily modified from their original format and contain colour coding, modified column headers and additional columns. Some files are comparisons of 2 or more datasets or more in the same worksheet. A smaller number of files was simply a filtered list of gene names that could be a group of candidate genes for future analysis. As most error-containing files I screened also had accession numbers or other identifying information, the risks to altering the conclusions of the study by gene name errors are minimal, but embarrassingly common. Statistical analyses of large datasets is done in R, Matlab, Python, etc and its common to save the data in XLS file so that other researchers in the study can open and inspect the data. ”

Here’s how to work it:

First open the file as normal to eyeball it. I picked the CSV file first:


Firstly, D4:E6 look different from the rest of columns D&E. What’s happening there is that the numeric values are outside Excel’s range of approximately 2E-308 to 1E308 so they are stored as text. Let’s take a quick look at the other columns. On the Data ribbon tab, click Filter.

Click the dropdown for “geneid” first:


Well, that shows something is amiss – what are dates doing there? Pick the first one and apply that filter:


So, one gene name has been changed to a date and displayed as Sep-11; that’s 1-Sep-2011. You can check some more, but you should now realise that this column (and maybe others, although in this specific case they all look like they should be numbers) needs to be imported as Text. On the Data tab, Get External Data, click From Text. In fact, if you were opening a .txt or .tsv file, Excel would offer you this Text Import Wizard right away rather than just opening it as it does with .csv files.


Yes, it’s Delimited by commas, so click Next and check the Comma box :


Click Next again:


This is it. See where Excel says it converts date values to dates? Anything that looks like a date value in your locale, like MARCH1 or SEPT11, will become a date. So override that by checking the Text option:


Click Finish and specify where you want it to go:


I usually like to click Properties and uncheck “Save query definition” as otherwise a data link is created in this workbook so that you can refresh it later from the same source file.

After using the Filter button and checking the “geneid” column, that now looks clean. There is still the text data in D4:E6 but Excel can’t handle that as numbers so you’ll have to know what to do with it.


To further check on the data, I would add a sheet to calculate for each column the count of all values, of numbers, of blanks, and the minimum, maximum, average, and sum of the numeric data and the lengths of the text data. That would tell me of other oddities that need investigation such as missing or out-of-range data.  A check for duplicates reveals that eight of the gene IDs are duplicated in this sample.

If I had a reference list of gene names that should be in this sample, I could also do a lookup both ways to report gene IDs in the sample not in the reference, and those in the reference not in the sample. In any domain, there are always specific tests that can be performed. In addition, data can be formatted or highlighted in various ways to convey some significance.

What all that means is up to the expert in that domain, but it illustrates the tests that are easy to perform in Excel, and where there is really no excuse to skip the task of curating the data for presentation.

Example files

The paper’s lead author Mark Ziemann has kindly made available three files if you’d like to try it yourself. CSV, TSV and TXT compressed zip files. 547K 801K 480K

He adds “They were generated after statistical analysis of gene expression data from Illumina DNA sequencing instruments or microarray instruments. It is common to sort these sheets by p-value to help end-users see what the most significant datapoints are. Duplicated gene names can be an issue for downstream work and it is common practise to keep only the most significant one.”

Other references

This sample media comment illustrates the contrasting views:
Excel Created Major Typos in 20 Percent of Scientific Papers on Genes

One of the comments reads “Even if I were to pretend this was actually Excel’s fault, I still can’t understand them being so stupid as to not double check their work before publishing. No excuse for that.”

Another says “I read the article and give not two whits for what the last sentence says. I shouldn’t have to “wrestle” with the software to convince it to just let me enter my data already and stop pretending like it knows what I want better than I do.”

The 2004 paper:

Zeeberg BR, Riss J, Kane DW, Bussey KJ, Uchio E, Linehan WM, et al. Mistaken identifiers: gene name errors can be introduced inadvertently when using Excel in bioinformatics. BMC Bioinformatics. 2004;5:80.

In 2012 this blog post says it’s still happening:

I guess there are always people yet to learn for the first time. Maybe spend $40 of their research budget on a good general Excel book by Walkenbach, or one of the specific Excel For Data Analysis books?

Even textbooks don’t always cover good practice. Amazon shows a number of books for “Excel Data Analysis”. Those would be more specialised than the general books critically reviewed here:

Journal of Education for Business 90(4):169-174 · March 2015 by Nathan Garrett

Garrett concludes:   “Teaching Excel as a point-and-click tool, or only examining individual features in isolation, results in amateur excel programmers who understand features, but do not know how to tie these features together.  The universally high error rates found in the field show the need for improving the state of instruction. Curriculum needs to reflect a professional approach. Without this shift, amateur work will continue to be the norm.”
Excel specifications and limits



Posted in Excel/VBA, Research, Risk, Software Testing | 2 Comments

Eusprig 2016 July 7, London

The European Spreadsheet Risks Interest Group 17th Annual Conference
(EuSpRIG 2016) will be held at the Institute of Chartered Accountants in
England and Wales (ICAEW), Moorgate, London, on the 7th July 2016.

The programme is now available. Register now to take advantage of the early bird discount! Here are the titles of the papers:

     Teaching methods are erroneous: approaches which lead to erroneous 
end-user computing.  Mária Csernoch, Piroska Biró

     Characteristics of Spreadsheets Developed with the SSMI 
Methodology.    Paul Mireault

     A Programmatic Approach to the development of Solutions in Excel. 
Peter Bartholomew

     A Conceptual Model for Measuring the Complexity of Spreadsheets. 
     Thomas Reschenhofer, Bernhard Waltl, Klym Shumaiev, Florian Matthes

     A Pilot Study Exploring Spreadsheet Risk in Scientific Research     
Ghada AlTarawneh, Simon Thorne

     The use of the Power Query / Get & Transform tools in Excel     
Simon Hurst

Registration and other information:

In other news:

At 18:00 the previous evening, Wed July 6th, the ICAEW launch their
Spreadsheet Competency Framework, a new guide for classifying
spreadsheeting ability in finance professionals. The event features
speeches from sector leaders and experts, and a Q&A session where
attendees can put their questions to a panel of our speakers and the
framework’s authors. There will be a drinks reception afterwards.

ICAEW Spreadsheet Capability Framework Launch

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Modeless Userform not terminating

One way to display status messages as a long procedure runs is to show a modeless userform and update it with text or a progress bar showing percentage completed.
I was having a problem with Excel crashing, particularly Excel 2013, and I traced it to a userform like that. Here is a sample:

Run the ShowProblem sub.
1. With the button visible, there is no problem. The userform is terminated when the oFrm variable goes out of scope after the form is Hidden.

2. With the button not visible, the form terminate event does not fire. The userform is left in memory, (iow it is not removed by the garbage collector) and its window can be seen by WinSpy++ (class ThunderDFrame) but it is no longer accessible because its object pointer has gone out of scope.
In the addin I was working with, after a number of such windows accumulate, and in Excel 2013 they are owned by a workbook rather than the main Excel window, Excel crashes when the workbook is closed and the windows start to terminate one after the other.

3. In the demo file, run the sub twice in a row, now two ThunderDFrame windows appear in WinSpy++, and an orphaned Excel process is left behind with no App window.

The way to avoid that is to use an explicit Unload command which is better practice anyway than relying on the combination of .Hide and letting oFrm go out of scope.
According to Rory Archibald, “[it] stems from not having any controls on the form that can take focus.”
It’s the kind of thing that wastes hours of debugging.


In previous versions of Excel, forms were always owned by the Excel main window (XLMAIN). Excel 2013 introduced SDI so now forms are owned by the last opened document window so we have to resort to API kludges to change the owner, like this helpful contribution from Jan Karel Pieterse:

MSDN: Window Features, definitions of Owner and Parent

Note: GWL_HWNDPARENT changes the OWNER, not the parent, of a window

Greg Maxey’s MS Word page: Userform – Advanced Notes and Tips

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VBA Code Tracer / Profiler

Simple VBA code tracing

To track down a problem with Excel crashing I needed to get a debug trace of every procedure so I could find which one was causing the crash and I could then single step through it with F8. The simplest method I found was to insert a line at the top of every procedure which initialises an object from a user-defined class.  There is a Start method to set the proc name as we can’t pass that to the class Initialize event. The inserted line to create an object variable named P_ looks like this, immediately after each Sub or Function declaration:

Sub MyProc(param1 as long,etc)
Dim P_ As New Profiler: P_.Start "MyProc"

When this object goes out of scope when the sub exits, its Terminate event is called to record the exit. The class methods simply OutputDebugString the procedure name and a 1 for a start or -1 for the exit. I use OutputDebugString because I can see what the output is in DebugView whereas with Debug.Print the immediate window is lost when Excel crashes. I could write to a text file but the need to close and reopen it every time is slower than DebugView which itself adds quite an overhead.
I have also developed the idea to add a tracing line to each numbered line of code to be able to track in greater detail, particularly when there are long loops where F8 is a tedious way to find the point of a crash. If there is interest, I may post that too.

Here is the VBA code to inject the tracing calls. Copy and paste the code into a standard module and add a reference in the VBA Editor to Microsoft Visual Basic for Applications Extensibility 5.3.                  (Updated 8-Apr-16)

It outputs lines to DebugView which you can then save to a file. The lines look like:

00005595 17883.11132813 ,Module1.MyProc,1
00005596 17883.23456789 ,Module1.MyProc,-1
The first number is the DebugView sequence number, the next after a tab character is the time. The procedure name is prefixed by the module name, as there can be several procedures (especially event procedures) with the same name. The 1 marks the start of the proc and the -1 is the exit. You can analyse that data to see which procedure is called most often, or takes the longest.


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Excel Options for updating external links

There are many options in Excel that control this depending on the kind of link it is. I’ll cover the usual external links in formulas first, then finish up with the other kinds.

An external link formula shows the full path to the source if that workbook is closed, otherwise it shows only the workbook name in the path. For more information, see the MS article ‘Create an external reference (link) to a cell range in another workbook


You can link to cell addresses or names; obviously named ranges are safer because addresses can be affected by insertions or deletions in the source worksheet. To find where links are used in a workbook, search in formulas for “.xl*!”; that is, an Excel file name followed by an exclamation mark.

As well as intentionally created links you enter in formulas, links can be created by Excel when you copy sheets from one workbook to another, and those sheets contain references to other sheets either obviously in formulas or less obviously in range names. If you get a prompt to update links when you open a workbook, but you cannot find any cells containing links, the link is probably in a name. Use the Name Manager (either Excel’s own or the free third-party JKP Name Manager ) to check all names for links, particularly phantom links which are not used but clutter up the list.

To control whether values are updated when the workbook containing the links (the ‘target’ workbook) is opened, use the Edit Links button in the Data tab of the Ribbon. Click the ‘Startup Prompt’ button, and select one of these three:

1: Let users choose to display the alert or not

Now, what happens at startup depends on another setting:

Options > Advanced > General: Ask to update automatic links.  (VBA: Application.AskToUpdateLinks). If true, the user is alerted and can choose whether to update or not. If false, the links are updated.

2: Don’t display the alert and don’t update automatic links

Links are not updated at startup, regardless of the setting of Application.AskToUpdateLinks.

3: Don’t display the alert and update links

Links are updated at startup, regardless of the setting of Application.AskToUpdateLinks.

In VBA, ThisWorkbook.UpdateLinks has the values 1,2, or 3 above.


If the source workbooks are open at the same time as the target, the formulas are part of the recalculation chain as normal. The link values from closed files are not refreshed in a recalculation. Excel provides no way to automatically refresh the values of external link formulas to CLOSED workbooks. To manually update values at any time while using a workbook, use Edit Links, and for each link click ‘Update Values’. You can add a macro that calls ActiveWorkbook.UpdateLink. To update all links, pass it the array of link sources as follows:

ActiveWorkbook.UpdateLink _

If you omit the parameter, by default Excel uses xlLinkTypeExcelLinks. The other type of XlLInkType is xlLinkTypeOLELinks, see below for those.

If any links are bad, that raises an error. To update them one by one and trap the error:

Sub UpdateAllLinks()
   UpdateLinks xlLinkTypeExcelLinks
   UpdateLinks xlLinkTypeOLELinks
End Sub

Sub UpdateLinks(LinkType As XlLinkType)
Dim vSource As Variant
Application.DisplayAlerts = False ' comment out to see the prompt for missing link sources
For Each vSource In ActiveWorkbook.LinkSources(LinkType)
   On Error Resume Next
   Debug.Print vSource
   Application.DisplayAlerts = False
   ActiveWorkbook.UpdateLink Name:=vSource, Type:=LinkType
   If Err <> 0 Then
      Debug.Print "^Error "; Err; Err.Description
   End If
Next vSource
Application.DisplayAlerts = True
End Sub

You could call that macro in the Worksheet_Calculate event to update link values every time a recalculation happens. That will slow down performance, particularly for links over a network rather than to local drives.

To automate the calling of this macro at regular intervals, you can use the .Ontime method. Again, be aware when you do this of the length of time it takes to update the values.

In the ThisWorkbook class module:


Sub Workbook_Open()
      Auto_UpdateExcel Links
End Sub

In a standard module:

Sub Auto_UpdateExcelLinks()
      Application.OnTime DateAdd("s",10,Now()), "Auto_UpdateExcelLinks")
End Sub


Other ways to link to external data

OLE: Object Linking and Embedding can be used for other Office applications such as linking Word or PowerPoint to Excel. You could link Excel to Word if you like, odd though it looks. Copy the data in Word then in Excel Paste Special, Link, and select the format you want. ‘HTML’ suits Word tables, ‘Microsoft Word Document Object’ inserts an object with the formatting as in Word.

The Edit Links dialog allows you to choose Automatic or Manual update only for OLE links. Excel links always have the Manual option button greyed out. If it is automatic then it is refreshed live in Excel as soon as the source document is changed, even without saving the document. If it is manual then it can be updated through Edit Links, select the link, click Update Values.

The Excel setting ‘Options > Advanced > When calculating this workbook: Update links to other documents’ controls the updating of OLE links only. (VBA: ThisWorkbook.UpdateRemoteReferences ) When unchecked, OLE links do not update, even if you select ‘Update Values’ in the Edit Links dialog for that link.


Connections: set up by the Get External Data button. These create queries which are refreshed by the Refresh button. You can link to text files (eg CSV), other workbooks, databases, and web pages.  For further details see MS support and many other websites:


RTD / DDE: Real Time Data and Dynamic Data Exchange. These are ways of getting data from COM instances on a server. For more information, see MS support and the Wilmott forums.


Macros: Data can be read and written by VBA code with Workbooks.Open, Querytables, ADO and SQL. Worksheet shapes can contain links to macros in other workbooks, so clicking them may cause Excel to attempt to open those other workbooks.


Posted in Excel/VBA, Uncategorized | Tagged | 5 Comments